Copier/Printer Sales, Lease, Repair in North Olmsted Ohio
Top 9 Office Products You Need to Start Your Business: From a Kyocera Copier to a Whiteboard
Copier Sales Lease Ohio
Copier Sales Lease Copy machine Supplies North Olmsted Ohio
Copier and Printer Solutions North Olmsted OhioCost is an important factor for any business or school evaluating their print strategy. It is often tempting to go with the cheapest option initially, but, to find the total cost of ownership, possible savings need to be weighed up against user convenience, speed of printing, versatility and reliability.Cost effectiveness Cost effectiveness is better evaluated in two sections: initial cost to purchase the equipment and ongoing running cost. Undoubtedly a desktop printer will most likely be cheaper to purchase initially than a large photocopier. However, factors such as life-span, how many devices are needed, consumables cost and cost per print need evaluation to find a total running cost. Photocopiers can also be leased, which can spread their cost over time. It is important to remember that, just as over using a number of printers can be expensive, so too can be under using a photocopier.Convenience Ideally, printers and photocopiers need to be conveniently positioned and easily accessible to all users. Clearly a desktop printer within arm's reach is more convenient than having to collect prints from a photocopier positioned in a central position. However, being forced to collect prints from a less conveniently positioned photocopier could encourage users to think more carefully before printing, reducing wasteful prints. Investigating which devices handle the most printing can help develop an overall print strategy. A print audit will deliver a detailed analysis of the number of prints sent to each device. These figures not only show which devices are the most cost effective but also help to pin point the best position for the photocopier to stand according to the office areas that carry out the most printing.Speed Information about how many pages a printer or photocopier can print per minute is usually readily available and easily comparable. A multifunctional photocopier that has replaced several desktop printers will have to have a relatively high print speed to compensate for the increased number of users printing to a single device.Versatility The importance of versatility really depends on individual business needs. Photocopiers can achieve a large number of different functions, giving businesses the opportunity to centralize not only their printing but also their scanning, faxing and sending.Reliability Depending on their initial price, most desktop printers are not built to last more than a couple of years, which is partly why most people simply choose to replace any broken printers rather than having them repaired. Most businesses have a photocopier service agreement for large devices, meaning that a service engineer can be called out for any problems. Replacing a printer every time it breaks can cause costs to spiral out of control, especially if the device is over used.There are several factors to consider when deciding whether to centralize printing with one large multifunctional device, but evaluating whether or not this is viable is one step towards developing an effective print strategy and gaining control of print costs. Kyocera Copystar
Often overlooked is the ability of the copier and the expertise of the dealer’s support staff to integrate into your existing software. I’m not talking about “scan to email” and the basic functionality that all copiers have today. I’m referring more to, for example, native integration into your electronic document management system and other types of back end business systems. Even if you don’t have the need now or don’t even have those types of software systems, will you in the future? Chances are you will be entering into a 3 to 5 year lease commitment for your copier. You need to consider possible future needs.
Benefits of Leasing Printers and CopiersThe time when the office photocopier was the size of a bus, had a single black and white copying function and was treated with the awe of a full department in itself is long past. Photocopiers have benefitted from microchip technology greatly reducing the size of copier machines, improved toner units and laser technology providing quality colour imaging and with vastly improved copy and feed mechanisms providing speed and efficiency. In the same period of development, facsimile equipment became commonplace, the PC and networks became tools of managing most businesses and desktop publishing became a standard business presentation practice.As businesses continue to evolve, so does the office equipment that is available to them. The major photocopier manufacturers have responded to today's needs in most offices by re-designing the traditional photocopier into a business hub unit. As offices replace their photocopiers, many companies are now considering the more advanced technology to meet their everyday office needs. Gone are the separate and costly individual pieces of equipment that provide photocopies in black and white or colour; the fax machine which was traditionally slow and notorious for creating bottlenecks in time and workflow; the extremely expensive to operate inkjets and small laser printers scattered around the desktops; the precious scanner that committed pictures and images into the computer system. In place of all these individual, and often nightmarish, machines now stands a business hub unit incorporating all of them.Overheads and rents on office space continue to escalate, making each square metre of floor space precious and accountable. The clutter of individual copiers, fax machines, a myriad of individual desktop printers and scanners is not only wasteful on space, it is wasteful on the best use of facilities. The advancement of office business hub units solves the whole dilemma of space and personal equipment, reduces the need for trailing cables for power, telephone and PC cabling and makes most efficient use of each of these copying, printing, faxing and scanning facilities throughout the whole business. Today's multifunction Biz-Hub digital copiers and printers, incorporating fax and scanning facilities, are environmentally friendly and aesthetic designs that will compliment any office layout. The Biz-Hub equipment itself is at the forefront of technological development in office facilities. Copy quality on both black and white and colour is excellent, with first class colour balancing and density and crisp sharp lines and type. The Biz-Hub operates as a central networked printer facility, alleviating the needs for inkjets and smaller printing equipment being scattered about the offices. In-built scanners provide direct facilities for loading documents and pictures into the networked system, or to directly upload to the internet via HTTP language, or to scan directly to fax or email. The inbuilt fax facility allows documents to be transmitted directly from file, removing the need to have a printed copy, or allows scanned documents to be forwarded by fax or can be accessed with the network for facsimile mail to be created and sent from the user's work station. Print speeds of up to 65 colour pages per minute are available on some models and the Biz-Hub unit will often provide document duplexing and a wide range of finishing and binding facilities within a single pass. All of this can be operated from any of your network's workstations or by direct access at the Biz-Hub's easy to operate touch screen control panel.Many Biz-Hub models are supplied with an in-built 60GB hard drive as standard, giving the facility for document and image storage at the equipment and the ability to recall standard or regular jobs for 'print on demand'. When coupled with commercially available software, the Biz-Hub system becomes an integral part of a document storage, management and retrieval system for any size of business - paving the way towards a truly paperless office.Service and maintenance on this office equipment has been harnessed to provide the most cost-effective and time-saving facilities ever available on office equipment. By building in a 'Remote Care' monitoring facility, these machines will automatically advise requirements for toner, consumable parts, fault diagnosis (often before the operator becomes aware) and monitor copy speeds and quality, directly to the service department of the specialist supplier. With this excellent facility, the Biz-Hub equipment experiences minimal down-time due to failure or lack of consumables and service engineer's calls are scheduled for preventative maintenance to maintain constant operation.The Biz-Hub digital copier, printer, scanner and fax is capable of taking care of all of your office documentation needs at one central point, networked into your office system. They prove to be economical in all aspects of their operation and are an essential piece of equipment for the business of today, and tomorrow.
Copy machine Supplies Ohio Ohio
Compatible means that the cartridge will work with the specified equipment even though it is not made by the manufacturer of the equipment in question. In most cases this situation exists when the manufacturer of the original equipment does not have a patent on the design of the supplies or that patent expired. As with generic prescriptions, this allows manufacturers of generic supplies to make brand new compatible or generic cartridges. Examples of these are many ribbons for dot matrix printers, many Epson ink cartridges as well as many Canon ink cartridges. In our highly competitive and ever changing market, there are companies that will label remanufactured cartridges as compatible. It is hard to tell in all cases, but as a guide, here is a list of products where you can expect compatible or generic supplies to be available: copier toner, printer toner and Most HP, Lexmark, Canon, and Xerox laser toner cartridges can be remanufactured.