Copier/Printer Sales, Lease, Repair in Rocky River Ohio
Why Your Office Copier Should Be Multi-Function
Copier Sales Lease Ohio
Copier Sales Lease Copy machine Sales Rocky River Ohio
Copier and Printer Solutions Rocky River OhioIn the era of a "down economy" many companies are searching every avenue to save money. Some companies have tried to go the route of used equipment. Buying from Craigslist, Ebay, Lease returns and other used equipment sources. does it save money? or Is it as costly or more costly as new?Over the years I have seen used equipment purchased in many environments. Frankly the results have been mixed. Sometimes, companies have found a great fit that was a great savings for them. More often, I have found companies disappointed. The savings have either not been what they expected and some times a direct loss.Over the years one of the greatest mistakes I have seen with the purchase of used equipment is improper shipping. A number of years back, one customer called for help with a folder inserter they had bought from a few states away. The seller had boxed the 70+ pound machine in a heavy duty box with Styrofoam popcorn. Now, popcorn is an OK packing material for light weight product. Unfortunately, it is not adequate for what is in essence a 70 lb brick. Needless to the machine did not arrive in an operational mode. The frame was bent and need serious repair and replacement parts before the machine would work. Another customer called us for help with an address printer. The printer was so bent it could not be repaired. A few years back, I thought I had found a "DEAL" at a lease return house that I could resell at a great profit. Unfortunately, the machine had an electrical glitch that would have cost $1,000's to repair (more than the machine was worth).Two years ago I was working with a time share resale company to acquire an addressing machine. They decided instead to purchase a machine from eBay. The machine worked but not so well. After using that machine for six months and then trying another used machine, they finally purchased a new machine. Shortly after delivering and installing the machine I received a text from one of the principals, "Homer, I'm in love." was the response. They were able to increase their productivity from 4,000 to 6,000 pieces per hour to nearly 20,000 pieces per hour (oh, and achieve a better approval rate from the United States Postal Service (i.e. less postage $$)).In another setting, a company leased a used copier because they felt they would save dollars because it was a used copier. In the end, they are spending more money for the used copier and are receiving less utility. The used copier, was slower, higher supply costs and not the same quality of print they would have received with a new unit.So the moral of the story, Used equipment might save you money. But, if your going to purchase used equipment make certain you have a company that can service your equipment. It is not IF you will need service but how often you will need it. It may look inexpensive at the outset but it may just be cheap. Unfortunately cheap, frequently means more expensive.Also, don't be afraid to look at new equipment. Many manufacturers are putting together promos and lease packages that make New Equipment actually less expensive. They are motivated to move the gear out of their showrooms and warehouses. So ASK. Make sure you have "right-sized" your equipment. With all of the changes in our world, you may not need as large of a machine as you once did. Then again, maybe you do. Take a look, either way, having the right equipment will be budget saving in the end.Look for new equipment that fits your budget. Equipment that you know the history of, Equipment with a warranty, Equipment that has someone who will support you in accomplishing your mission with the equipment.
Often overlooked is the ability of the copier and the expertise of the dealer’s support staff to integrate into your existing software. I’m not talking about “scan to email” and the basic functionality that all copiers have today. I’m referring more to, for example, native integration into your electronic document management system and other types of back end business systems. Even if you don’t have the need now or don’t even have those types of software systems, will you in the future? Chances are you will be entering into a 3 to 5 year lease commitment for your copier. You need to consider possible future needs.
The Kyocera Copystar Copiers and printersCost is an important factor for any business or school evaluating their print strategy. It is often tempting to go with the cheapest option initially, but, to find the total cost of ownership, possible savings need to be weighed up against user convenience, speed of printing, versatility and reliability.Cost effectiveness Cost effectiveness is better evaluated in two sections: initial cost to purchase the equipment and ongoing running cost. Undoubtedly a desktop printer will most likely be cheaper to purchase initially than a large photocopier. However, factors such as life-span, how many devices are needed, consumables cost and cost per print need evaluation to find a total running cost. Photocopiers can also be leased, which can spread their cost over time. It is important to remember that, just as over using a number of printers can be expensive, so too can be under using a photocopier.Convenience Ideally, printers and photocopiers need to be conveniently positioned and easily accessible to all users. Clearly a desktop printer within arm's reach is more convenient than having to collect prints from a photocopier positioned in a central position. However, being forced to collect prints from a less conveniently positioned photocopier could encourage users to think more carefully before printing, reducing wasteful prints. Investigating which devices handle the most printing can help develop an overall print strategy. A print audit will deliver a detailed analysis of the number of prints sent to each device. These figures not only show which devices are the most cost effective but also help to pin point the best position for the photocopier to stand according to the office areas that carry out the most printing.Speed Information about how many pages a printer or photocopier can print per minute is usually readily available and easily comparable. A multifunctional photocopier that has replaced several desktop printers will have to have a relatively high print speed to compensate for the increased number of users printing to a single device.Versatility The importance of versatility really depends on individual business needs. Photocopiers can achieve a large number of different functions, giving businesses the opportunity to centralize not only their printing but also their scanning, faxing and sending.Reliability Depending on their initial price, most desktop printers are not built to last more than a couple of years, which is partly why most people simply choose to replace any broken printers rather than having them repaired. Most businesses have a photocopier service agreement for large devices, meaning that a service engineer can be called out for any problems. Replacing a printer every time it breaks can cause costs to spiral out of control, especially if the device is over used.There are several factors to consider when deciding whether to centralize printing with one large multifunctional device, but evaluating whether or not this is viable is one step towards developing an effective print strategy and gaining control of print costs. Kyocera Copystar
Copy machine Sales Ohio Ohio
Compatible means that the cartridge will work with the specified equipment even though it is not made by the manufacturer of the equipment in question. In most cases this situation exists when the manufacturer of the original equipment does not have a patent on the design of the supplies or that patent expired. As with generic prescriptions, this allows manufacturers of generic supplies to make brand new compatible or generic cartridges. Examples of these are many ribbons for dot matrix printers, many Epson ink cartridges as well as many Canon ink cartridges. In our highly competitive and ever changing market, there are companies that will label remanufactured cartridges as compatible. It is hard to tell in all cases, but as a guide, here is a list of products where you can expect compatible or generic supplies to be available: copier toner, printer toner and Most HP, Lexmark, Canon, and Xerox laser toner cartridges can be remanufactured.