Copier/Printer Sales, Lease, Repair in Seven Hills Ohio
Why Your Office Copier Should Be Multi-Function
Copier Sales Lease Ohio
Copier Sales Lease Copier Supplies Seven Hills Ohio
Copier and Printer Solutions Seven Hills OhioCost is an important factor for any business or school evaluating their print strategy. It is often tempting to go with the cheapest option initially, but, to find the total cost of ownership, possible savings need to be weighed up against user convenience, speed of printing, versatility and reliability.Cost effectiveness Cost effectiveness is better evaluated in two sections: initial cost to purchase the equipment and ongoing running cost. Undoubtedly a desktop printer will most likely be cheaper to purchase initially than a large photocopier. However, factors such as life-span, how many devices are needed, consumables cost and cost per print need evaluation to find a total running cost. Photocopiers can also be leased, which can spread their cost over time. It is important to remember that, just as over using a number of printers can be expensive, so too can be under using a photocopier.Convenience Ideally, printers and photocopiers need to be conveniently positioned and easily accessible to all users. Clearly a desktop printer within arm's reach is more convenient than having to collect prints from a photocopier positioned in a central position. However, being forced to collect prints from a less conveniently positioned photocopier could encourage users to think more carefully before printing, reducing wasteful prints. Investigating which devices handle the most printing can help develop an overall print strategy. A print audit will deliver a detailed analysis of the number of prints sent to each device. These figures not only show which devices are the most cost effective but also help to pin point the best position for the photocopier to stand according to the office areas that carry out the most printing.Speed Information about how many pages a printer or photocopier can print per minute is usually readily available and easily comparable. A multifunctional photocopier that has replaced several desktop printers will have to have a relatively high print speed to compensate for the increased number of users printing to a single device.Versatility The importance of versatility really depends on individual business needs. Photocopiers can achieve a large number of different functions, giving businesses the opportunity to centralize not only their printing but also their scanning, faxing and sending.Reliability Depending on their initial price, most desktop printers are not built to last more than a couple of years, which is partly why most people simply choose to replace any broken printers rather than having them repaired. Most businesses have a photocopier service agreement for large devices, meaning that a service engineer can be called out for any problems. Replacing a printer every time it breaks can cause costs to spiral out of control, especially if the device is over used.There are several factors to consider when deciding whether to centralize printing with one large multifunctional device, but evaluating whether or not this is viable is one step towards developing an effective print strategy and gaining control of print costs. Kyocera Copystar
Often overlooked is the ability of the copier and the expertise of the dealer’s support staff to integrate into your existing software. I’m not talking about “scan to email” and the basic functionality that all copiers have today. I’m referring more to, for example, native integration into your electronic document management system and other types of back end business systems. Even if you don’t have the need now or don’t even have those types of software systems, will you in the future? Chances are you will be entering into a 3 to 5 year lease commitment for your copier. You need to consider possible future needs.
Benefits of Leasing Printers and CopiersWith 2008 proving a testing time for all business - especially small business - a different perspective now applies to expenditure on new office equipment.The All-In-One could well become the best option for any small business contemplating the purchase of a copier, fax, printer or scanner for their office. Hewlett Packard, Lexmark, Canon, Samsung, Fuji-Xerox and Brother all have an offering of some sort that could solve many of the dilemmas confronting the small business owner or manager in making this decision.The problem now is that the traditional photocopier seller will confront a prospective client with many reasons why committing to a five year contract - the magic of being given a "FREE" copier sounds fantastic until you realize that you have signed up for a minimum number of pages printed or copied each month - whether you actually use them or not - for the duration of the contract.What this means is that you may well be paying a premium for the device AND you actually have to pay for the privilege of having manufacturer's warranty - isn't that a given in any purchase of a new product - a car, a washing machine or a television?Of course it is but not in the world of photocopier contracts!!The All-In-One - sometimes called a multifunction device or centre - invariably comes with standard warranty of some sort for no extra charge from the manufacturers mentioned above. You do not have to buy it - it comes as part of the purchase price - and it can be extended or upgraded.The quality of the components of the All-In-One of 2008 is exceptional and removes the common fear that by purchasing a bundled product you are actually getting inferior components in that bundle - as it used to be in purchasing hi-fi equipment.Not so any more.With a little bit of homework or a consultation with a reseller of office equipment who actually cares about his client, you can be sure that the printer, fax and scanner which make up an All-In-One are in actual fact quality components in their own right and can be relied upon to produce quality results.This is most important with the evolution of office equipment to a level in an office where a minimum of paper is retained and archived, is reliant upon quality scanning so that documents can be archived on computer hard drives - hard drives are less expensive than renting floor space for paper storage.The common practice of today is that of moving documents - letters, invoices, statements and payments - electronically so that the documents may never have to be printed or, after being printed and used for office procedures, they can be shredded as there is always a copy stored on a computer somewhere. So long as backup procedures are strictly enforced this data is probably safer than the actual hard copy of the past.In summary, rather than buying a multitude of various devices it may be possible for groups of users to share All-In-One or Multifunction devices because most of the quality products come ready to be connected to a network.You can actually save money with a minimal amount of research and some professional advice. For all your All in One Printer needs Focus Office Supplies Has the Solution for you.
Copier Supplies Ohio Ohio
Compatible means that the cartridge will work with the specified equipment even though it is not made by the manufacturer of the equipment in question. In most cases this situation exists when the manufacturer of the original equipment does not have a patent on the design of the supplies or that patent expired. As with generic prescriptions, this allows manufacturers of generic supplies to make brand new compatible or generic cartridges. Examples of these are many ribbons for dot matrix printers, many Epson ink cartridges as well as many Canon ink cartridges. In our highly competitive and ever changing market, there are companies that will label remanufactured cartridges as compatible. It is hard to tell in all cases, but as a guide, here is a list of products where you can expect compatible or generic supplies to be available: copier toner, printer toner and Most HP, Lexmark, Canon, and Xerox laser toner cartridges can be remanufactured.