Copier/Printer Sales, Lease, Repair in Westlake Ohio
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Copier and Printer Solutions Westlake OhioCost is an important factor for any business or school evaluating their print strategy. It is often tempting to go with the cheapest option initially, but, to find the total cost of ownership, possible savings need to be weighed up against user convenience, speed of printing, versatility and reliability.Cost effectiveness Cost effectiveness is better evaluated in two sections: initial cost to purchase the equipment and ongoing running cost. Undoubtedly a desktop printer will most likely be cheaper to purchase initially than a large photocopier. However, factors such as life-span, how many devices are needed, consumables cost and cost per print need evaluation to find a total running cost. Photocopiers can also be leased, which can spread their cost over time. It is important to remember that, just as over using a number of printers can be expensive, so too can be under using a photocopier.Convenience Ideally, printers and photocopiers need to be conveniently positioned and easily accessible to all users. Clearly a desktop printer within arm's reach is more convenient than having to collect prints from a photocopier positioned in a central position. However, being forced to collect prints from a less conveniently positioned photocopier could encourage users to think more carefully before printing, reducing wasteful prints. Investigating which devices handle the most printing can help develop an overall print strategy. A print audit will deliver a detailed analysis of the number of prints sent to each device. These figures not only show which devices are the most cost effective but also help to pin point the best position for the photocopier to stand according to the office areas that carry out the most printing.Speed Information about how many pages a printer or photocopier can print per minute is usually readily available and easily comparable. A multifunctional photocopier that has replaced several desktop printers will have to have a relatively high print speed to compensate for the increased number of users printing to a single device.Versatility The importance of versatility really depends on individual business needs. Photocopiers can achieve a large number of different functions, giving businesses the opportunity to centralize not only their printing but also their scanning, faxing and sending.Reliability Depending on their initial price, most desktop printers are not built to last more than a couple of years, which is partly why most people simply choose to replace any broken printers rather than having them repaired. Most businesses have a photocopier service agreement for large devices, meaning that a service engineer can be called out for any problems. Replacing a printer every time it breaks can cause costs to spiral out of control, especially if the device is over used.There are several factors to consider when deciding whether to centralize printing with one large multifunctional device, but evaluating whether or not this is viable is one step towards developing an effective print strategy and gaining control of print costs. Kyocera Copystar
Often overlooked is the ability of the copier and the expertise of the dealer’s support staff to integrate into your existing software. I’m not talking about “scan to email” and the basic functionality that all copiers have today. I’m referring more to, for example, native integration into your electronic document management system and other types of back end business systems. Even if you don’t have the need now or don’t even have those types of software systems, will you in the future? Chances are you will be entering into a 3 to 5 year lease commitment for your copier. You need to consider possible future needs.
Buying a Photocopier for Your Company - 5 Important Factors to ConsiderWhen buying for a small business, it is necessary to find affordable and functional office equipment. Developing enterprises do not have extensive budgets for top of the line machinery. Here are three considerations to keep in mind when choosing between inkjet or laser printer copiers for your small business.CostMost likely, pricing is the tipping point between the two systems. While an inkjet is initially cheaper, in the long run, the cost of cartridges can really add up. Some provider companies do not earn much on the unit. In turn, they increase the price of ink cartridges to maximize profits. Many inkjet systems require different cartridges for each color, which can really increase regular maintenance costs.A laser printer copier, on the contrary, will initially cost more, but have more affordable ink prices. Most of these are monochrome, meaning only black-and-white copies, so there are not multiple cartridges to replace. Typically, units that do have a color option only use a single color cartridge. There is less to buy and replace with this option.Different NeedsAn efficient office needs hardware suited for its specific needs. If your company is printing out reports, manuals, or other documents that are made up mainly of words with little to no graphics, then a laser printer copier is the way to go. These systems print crisp, clear text quicker than traditional inkjet. While they are traditionally not as good at doing photos or graphics, newer models are making strides to improve image quality.For printing photos or documentation with heavy graphics, an inkjet is the way to go. These systems produce flawless images with an unmatched quality when compared to competing systems.Speed and Two-Sided PrintingIf speed is central to your business, then avoid an inkjet. This system pounds each dot of ink into the page, creating a rich image at the expense of speed.In addition, a laser printer copier has superior paper handling options. Most of these models can hold up to 250 sheets in the main tray and frequently have a second tray for additional paper. Many allow duplex (two-sided) printing, which, in the end, can save companies time and money.When choosing between a laser printer copier and an inkjet copier, remember to consider your small business budget, production needs, and functional needs. These considerations will help you find the best match for your budget and small business.
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Compatible means that the cartridge will work with the specified equipment even though it is not made by the manufacturer of the equipment in question. In most cases this situation exists when the manufacturer of the original equipment does not have a patent on the design of the supplies or that patent expired. As with generic prescriptions, this allows manufacturers of generic supplies to make brand new compatible or generic cartridges. Examples of these are many ribbons for dot matrix printers, many Epson ink cartridges as well as many Canon ink cartridges. In our highly competitive and ever changing market, there are companies that will label remanufactured cartridges as compatible. It is hard to tell in all cases, but as a guide, here is a list of products where you can expect compatible or generic supplies to be available: copier toner, printer toner and Most HP, Lexmark, Canon, and Xerox laser toner cartridges can be remanufactured.