Copier/Printer Sales, Lease, Repair in Berea Ohio
Why Your Office Copier Should Be Multi-Function
Copier Sales Lease Ohio
Copier Sales Lease Printer Service Berea Ohio
Copier and Printer Solutions Berea OhioThere are a lot of things worth considering before you go ahead to buy a photocopier. It is considered an investment and therefore would need a lot of consideration before parting with your money. It is also a vital part of a business that is why choosing the right one that fits your business requirement is very important.Here are some points you should think about before buying a photocopier for your company.Copy SpeedThis is usually one of the first things you should be discussing with your dealer. In a busy office, the copy speed is very important. This is basically how fast the copier could produce a copy per minute. Copiers are normally shared by 3-4 users, depending on how big the company is and depending on how many copies or print outs one user needs, copy speed is a factor that really needs to be considered.A factor that coincides with the copy speed is the number of copies the photocopier or multi-function device could produce per toner cartridge. This is important if you want efficiency economical way to produce or print copies without spending too much money on toner cartridges or ink.FeaturesIt is only natural that you would want to get the most out of whatever expensive device you are going to buy. The first thing you would want to know if the network capability of your photocopier. As a general standard, all mid volume sized machines have networking capabilities as a standard. But it is still important to ask and to determine up to how many users can be linked to the one that you're planning to buy.Another important feature is the scanner. There are copiers now with a lot of functions. They are known as Multi-functional Devices wherein a lot of individual functions are already incorporated into one device or machinery. This is actually one of the things that make buying a piece of machinery worthwhile; to have different uses and functionality.Manufacturer/BrandLet's face it, if you've already tried a brand and had a good experience with it chances are you'll go for that brand again. Trust is everything in this business. Once that trust is established between customer and manufacturer it is a bond that is pretty hard to break. On the other hand, if the manufacturer didn't win the confidence of the customer the first time, chances are there won't be a second time.PricePrice and brand sometimes have a direct relationship. Even if the price is a higher than the completion but if the manufacturer provides an excellent brand and customer service, the customer will still go for it. If you have already established a good relationship with one particular brand of office equipment then that is something good. But it will not hurt to try out other cheaper brands and compare their features and services. If it will give you bigger discount and good service, it is worth trying out.After Sales ServicePhotocopiers and other multi-functional devices need regular maintenance check-up. Some copier manufacturers actually have repair and maintenance experts assigned to every company they sold their equipments to. It is vital that these experts service your equipment on a timely manner. This is another very important consideration you should think about when you go out and buy a photocopier for your business. If a repair expert will take about three days to one week before he can be able to repair your copier, this is already a bad record. In three days to one week, a business can lose a lot of things already with just a broken copier, printer or scanner.Think about all of the factors mentioned above before you commit to one seller or manufacturer. These five factors could help you find a good copier for your business. Just remember to take your time, think about what your business actually needs and compare prices and features. Do not be overwhelmed by fancy features that you may never get to use. Choose wisely and practically.
Often overlooked is the ability of the copier and the expertise of the dealer’s support staff to integrate into your existing software. I’m not talking about “scan to email” and the basic functionality that all copiers have today. I’m referring more to, for example, native integration into your electronic document management system and other types of back end business systems. Even if you don’t have the need now or don’t even have those types of software systems, will you in the future? Chances are you will be entering into a 3 to 5 year lease commitment for your copier. You need to consider possible future needs.
Centralizing Printing to a Multifunctional PhotocopierCost is an important factor for any business or school evaluating their print strategy. It is often tempting to go with the cheapest option initially, but, to find the total cost of ownership, possible savings need to be weighed up against user convenience, speed of printing, versatility and reliability.Cost effectiveness Cost effectiveness is better evaluated in two sections: initial cost to purchase the equipment and ongoing running cost. Undoubtedly a desktop printer will most likely be cheaper to purchase initially than a large photocopier. However, factors such as life-span, how many devices are needed, consumables cost and cost per print need evaluation to find a total running cost. Photocopiers can also be leased, which can spread their cost over time. It is important to remember that, just as over using a number of printers can be expensive, so too can be under using a photocopier.Convenience Ideally, printers and photocopiers need to be conveniently positioned and easily accessible to all users. Clearly a desktop printer within arm's reach is more convenient than having to collect prints from a photocopier positioned in a central position. However, being forced to collect prints from a less conveniently positioned photocopier could encourage users to think more carefully before printing, reducing wasteful prints. Investigating which devices handle the most printing can help develop an overall print strategy. A print audit will deliver a detailed analysis of the number of prints sent to each device. These figures not only show which devices are the most cost effective but also help to pin point the best position for the photocopier to stand according to the office areas that carry out the most printing.Speed Information about how many pages a printer or photocopier can print per minute is usually readily available and easily comparable. A multifunctional photocopier that has replaced several desktop printers will have to have a relatively high print speed to compensate for the increased number of users printing to a single device.Versatility The importance of versatility really depends on individual business needs. Photocopiers can achieve a large number of different functions, giving businesses the opportunity to centralize not only their printing but also their scanning, faxing and sending.Reliability Depending on their initial price, most desktop printers are not built to last more than a couple of years, which is partly why most people simply choose to replace any broken printers rather than having them repaired. Most businesses have a photocopier service agreement for large devices, meaning that a service engineer can be called out for any problems. Replacing a printer every time it breaks can cause costs to spiral out of control, especially if the device is over used.There are several factors to consider when deciding whether to centralize printing with one large multifunctional device, but evaluating whether or not this is viable is one step towards developing an effective print strategy and gaining control of print costs. Kyocera Copystar
Printer Service Ohio Ohio
Compatible means that the cartridge will work with the specified equipment even though it is not made by the manufacturer of the equipment in question. In most cases this situation exists when the manufacturer of the original equipment does not have a patent on the design of the supplies or that patent expired. As with generic prescriptions, this allows manufacturers of generic supplies to make brand new compatible or generic cartridges. Examples of these are many ribbons for dot matrix printers, many Epson ink cartridges as well as many Canon ink cartridges. In our highly competitive and ever changing market, there are companies that will label remanufactured cartridges as compatible. It is hard to tell in all cases, but as a guide, here is a list of products where you can expect compatible or generic supplies to be available: copier toner, printer toner and Most HP, Lexmark, Canon, and Xerox laser toner cartridges can be remanufactured.